Guide
How to track employee hours in Excel
A simple method for small employers and team leads. Works in Excel and Google Sheets, no macros needed.
Step by step
- Record each shift with employee, date, start time, end time and break.
- Calculate hours with (end - start - break) times 24.
- Total hours per employee per week and flag anything over 40.
- Multiply hours by each employee's rate to estimate payroll.
- Keep each pay period in its own date range for easy filtering.
Columns to include
Date, Employee, Role, Start, End, Break (min), Hours, Rate.
Numbers worth watching
Hours in period, Payroll in period, Shifts, Average shift (h), Team members. Put them at the top of a dashboard tab so you see them every time you open the file.
Skip the setup
The Ordwell Employee Timesheet has all of this built: dropdown lists you control from one tab, formulas in green columns and a dashboard that updates as you type.
Free: Simple Order Log
A real Ordwell spreadsheet with dropdowns, totals and a mini dashboard. Pay what you want, $0 is fine.
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